Choosing the right people for your estate plan is only the first step. Whether it’s your executor, trustee, or powers of attorney, they can only do their job well if they have the right information and tools.
I often meet with families in Brevard and Asheville who have thoughtfully named decision-makers — but those people don’t actually know where documents are, how to log in to accounts, or what the plan says. That can lead to delays, frustration, or even court involvement.
Here’s how to make sure the people in your plan are truly prepared to step in when needed.
The Key Roles in Your Estate Plan
- Executor (Will) – Manages your estate through probate.
- Trustee (Trust) – Handles assets held in your trust, according to your instructions.
- Health Care Power of Attorney – Makes medical decisions if you can’t.
- Durable Power of Attorney – Manages financial matters if you’re unable.
What They Need to Know (Beyond the Basics)
1. Where to Find Documents
- Original will/trust documents
- Powers of attorney
- Life insurance policies
- Real estate deeds
2. How to Access Accounts
- Passwords and usernames (stored securely)
- Access to medical portals for health care agents
- Contact information for your financial advisor, CPA, and attorney
3. Your Preferences
- End-of-life care wishe
- Funeral or memorial instructions
- Any personal notes or messages you’d like shared
Checklist: Preparing Your Decision-Makers
- Schedule a short conversation with each person to explain their role.
- Give them a copy of relevant documents or tell them exactly where to find them.
- Provide a way to access passwords (password manager, sealed envelope, encrypted file).
- Walk through your Essential Practical Roadmap together.
You don’t have to share all financial details now, but giving decision-makers enough information to act quickly will make their job far easier when the time comes.
An estate plan is only as strong as the people carrying it out. Take a little time this month to prepare them, and you’ll be giving your loved ones clarity and peace of mind when they need it most.
